2023 Convention Registration
2023 Convention Registration Options & Fees
Registering early will save you money and allows us to do better planning for convention. We continue to encourage our attendees to register early for the best pricing. As always, we look forward to seeing you at convention and appreciate your attendance.
Convention is held
Thursday - Sunday, August 17-20, 2023
| 2023 Convention Registration Items |
Early before Jul 17 |
Late Jul 17 to Aug 13 |
At the Gate Fri Aug 18 Sat Aug 19 |
|---|---|---|---|
| Convention Registration
per Adult (Fri-Sun) (Family Members Under 16 with Adult: Free) Standard Entry: Friday 9:00 AM - 10:00 PM, Saturday after 7:00 AM |
$30 | $38 | $60 |
| Early Entry Permit per Adult
(Thursday) (Requires Convention Registration, above) Early Entry: Thursday 3:00 PM to 10:00 PM See note below about arrival time |
$18 | $18 | N/A |
| Camping Permit per Site Limited to 1 vehicle and 1 tent or camper. (Requires Convention Registration) |
$36 | $36 | $40 |
| Large RV Permit 17 feet or more (includes Camping Permit and Thursday entry; Requires Convention Registrations for Adults) See note below on Large Campers |
$60 | $60 | N/A |
No refunds issued after Jul 17, 2023;
Full refund if convention is canceled.
See our Refund Policy.
Please review the Information & Rules Below
On-Line Registration is CLOSED
On-line registration closed on Sunday, August 13, 2023 at midnight.
You may pay at the gate upon arrival on Friday or Saturday.
You may not arrive Wednesday or Thursday
Questions about Online Registration?
E-mail to ConventionRegistraion@Stellafane.org
Mail-in Registration is CLOSED
Mail-in registration closed on Sunday, August 13, 2023 at midnight.
You may pay at the gate upon arrival on Friday or Saturday.
You may not arrive Wednesday or Thursday
Register at the Gate when you Arrive
This is the most expensive option, so consider registering on-line or by mail. We accept cash or check drawn on a US Bank (no temporary checks - must have printed names) and credit cards at the gate.
The gate operating hours are Friday 9:00 AM - 10:00 PM and Saturday after 7:00 AM
Information, Rules and Regulations
Early Entry Permit – Thursday Night Observing!
Conventioneers who wish to enter the Stellafane East camping/convention site between 3 p.m. and 10 p.m. on Thursday may do so by purchasing an Early Entry Permit for $18 per person (please see below). Stellafane proper (Breezy Hill, the Pink Clubhouse, the fields around the Pink Clubhouse and the Porter Turret telescope) will not be open to conventioneers until 9:00 a.m. on Friday.
There is no need to arrive early, there will be plenty of camping space for everyone who purchases an early entry permit. Please do not arrive before 3:00 PM, we need to keep the road clear of traffic for big trucks and deliveries.
If you are arriving on Thursday, please do not leave the Stellafane site before Friday noon -- the small, dirt entrance road could easily become gridlocked with the normal Friday morning arrivals. Thank you!
Admission/Entrance Policy
ENTRANCE POLICY: Anyone arriving after 10 p.m. on Friday will not be admitted unless they are pre-registered or have already checked in. If you plan to arrive between 10 p.m. Friday and 7 a.m. Saturday you MUST be pre-registered!
EARLY ENTRANCE POLICY: Please do not arrive before 3:00 pm on Thursday; We need to keep the road clear for deliveries and large RVs. There is no need to arrive early, there will be plenty of camping space for everyone who purchases an early entry permit.
Large Campers
Towed campers and RVs longer than 17 Feet when being driven (not after setup) require a special permit to attend the convention. The fee for the permit is $60, which includes the camping fee. If you require such a permit you must register in advance - no drive-in admission at the gate without prior registration. Large campers are absolutely required to arrive, and be in place at the convention site, between Noon and 4 p.m. on Thursday and once parked, may not move until Sunday morning! Note that your permit will be noted on the gate list, you will not receive a paper or e-mail. Any questions, please e-mail Convention Registration.
These special restrictions are necessary for the safety of our conventioneers - our roads are small and tight, and we cannot have large vehicles moving about once the site starts to fill up. Thanks for your understanding.
Registration Notes
- You MUST pre-register for the Early Entry Permit, not available at the gate.
- You MUST pre-register for Large RV's and arrive on Thursday (see above).
- Children’s groups: Must contact us before Jul 17.
- You will receive a site map and program schedule when you arrive.
- Read about Camping & RVing at Stellafane.
- Please read our Convention Policies and our Convention Code of Conduct; You will be asked to agree to them before your registration can be processed.
- See our Pet Policy if you are bringing a dog.
- See our Generator Policy if you plan on using a generator at convention.
Back to the 2023 Convention Main Page